Analysis / Operations and process improvement

Estimate the capacity cost of recurring meetings

Estimate recurring meeting hours from aggregate attendance, compare team capacity, and model duration or frequency changes for owner review.

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Your starting prompt.

Analyze [meeting schedule] using aggregate attendance counts to estimate recurring meeting hours by [team] and [purpose]. Compare scheduled hours with [team capacity], accounting for overlap where the data supports it. Model scenarios for shorter meetings, reduced frequency or optional attendance. Produce a capacity comparison and review questions, without evaluating individual performance or inferring meeting value solely from time spent.

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Method and review

Keep the assumptions visible.

Use timestamped process records with consistent stage definitions. Measure cycle time and queues, then investigate exceptions with the people who perform the work.

For this task, check

Scheduled attendance is not verified attendance, and meeting hours alone do not measure value.

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Before you begin

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Choose the reporting period and agree what each record represents.

Work with permitted files or queryable data. Verify the result against the original records.

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