Analysis / Procurement and spend
Find purchases outside approved supplier lists
Compare purchases with approved suppliers and policy dates, separate permitted exceptions, and prepare a factual offcontract spend review list.
Procurement manager · Finance operator
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Your starting prompt.
Compare [purchase records] with [approved suppliers] and [buying policy] effective on each purchase date. Calculate offcontract spend by category and team, distinguishing approved exceptions, unmatched supplier names and unexplained purchases. Produce a review list with supporting transaction references and policy reasons. Estimate concentration of affected spend without labeling exceptions as misconduct or changing purchase approvals.
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Method and review
Keep the assumptions visible.
Normalize suppliers, units, currencies and purchasing periods. Separate recurring commitments, one-off purchases and contract assumptions before proposing savings.
For this task, check
Unmatched supplier names and missing exemption records can create false policy exceptions.
This starting prompt has no published worked example yet. Begin with a small sample and check the calculations before relying on the result.
Before you begin
- Bring exports you are allowed to upload, or data your Workspace can already query.
- Choose the reporting period and agree what each record represents.
Work with permitted files or queryable data. Verify the result against the original records.
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Make it your investigation.
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